Sakai Help - Course Worksite Setup
1. Introduction
The Worksite Setup tool allows you to create new worksites, and revise or delete worksites that you currently own.
A course worksite is the official worksite for your class.
You can use the Site Info tool to edit your worksite after you have created it with the Worksite Setup tool.
2. Roster Access
Sakai can pull your official online class roster from REGIS (Rosters and Electronic Grading Information System).
Sakai will automatically add your students to your course worksite if you have official online roster access through REGIS.
To find out if you have access to REGIS, go to:
http://www.acs.rutgers.edu/rostersUse Section 3 of this document if you have official online roster access through REGIS and want to create a course worksite.
If you do not have official online roster access through REGIS, but would like to, contact your department administrator. You can still create a course worksite in the meantime, but your students will have to join your worksite manually.
Use Section 4 of this document if you do not have official online roster access through REGIS and you want to create a course worksite.
3. Create a Course Worksite With Official Online Roster Access Through REGIS
In ‘My Workspace’, click ‘Worksite Setup’ in the left menu.
You will be shown a list of your currently joined sites. Click ‘New’ beneath the title bar.
Select ‘course website’. In the ‘Academic term’ drop box, select the term in which the class will occur.
Click ‘Continue’.
3.1 Add Roster Information
You will need to specify which roster(s) you want to add to this worksite.
Your course numbers will be listed on this screen.
Select the class numbers that you wish to add to this worksite. You can select more than one class section to add to your worksite. If you do not see the correct courses listed, you should ask your department for online roster (REGIS) access before continuing, or choose the "Allow students to join..." option and skip ahead to the section on creating a course site without roster access.
Click the ‘Continue’ button.
Your students will automatically be added as participants to your worksite and a tab for your worksite will appear in their site navigation bar.
If you cannot find your course listed here, select the check box for ‘Allow students to join the site...’ and click ‘Continue’. Move on to section 4.1, Add Roster Information.
3.2 Add Basic Class Information
The next screen will ask you for some basic information about the class.
Enter a description in the ‘Description’ box. This can be something that explains what the worksite is about. It will appear on the home page of your course worksite.
NOTE: You must activate the ‘Home’ tool later in the worksite setup process to have a Home page.
Whatever you write in the ‘Short Description’ box will appear on the joinable site list next to your site’s title. This description is optional.
NOTE: Your site does not have to appear in the joinable site list. You can set your course worksite to be private later on in the worksite setup process.
Add your full name into the ‘Site Contact Name’ box and your e-mail address in the ‘Site Contact Email’ box.
Click ‘Continue’.
3.3 Add Tools
You will see a list of tools that can be added to your worksite. Each tool has a short description of its functionality next to its title. For more information on a tool’s functionality, see that tool’s reference document.
Select each tool that you would like to use on your course worksite by clicking the check box next to its title.
3.4 Re-use Materials from Another Worksite
You have the choice of using materials from other worksites that you own. You can re-use assignments, announcements, calendars, and resources.
If you want to use material from other sites, click ‘Yes, from these sites:’ and select the site(s) from which you want to re-use material.
Click ‘Continue’.
Select the materials that you want to re-use and click ‘Continue’.
3.5 Set-up E-mail, Web Link (URL), or News Tools
If you have chosen to use the E-mail Archive, Web Link (URL) or News tools, Sakai will now ask you how you want those tools to be set up. If you have not chosen to use these tools, move on to the next section.
The Web Link (URL) and News tools do not have to be set up at this time. If you do not set them up at this time, Sakai will add an empty web link and a news feed for ‘Sakai News’.
For more information on setting up your News and Web Link (URL) tools, or to set up more of these tools later on, see the reference documents for those tools.
You will, however, have to set up your E-mail Archive at this time.
Your site’s e-mail address is the address that your participants will use to send e-mail to the site. The address should be unique. We recommend using the course number and semester (e.g., 547-320-s04-Sp06 or World_Lit_130_s02_Sp06).
Keep in mind that there may be other sections of your course being run at the same time.
Enter the site’s email address into the text box and click ‘Continue’.
3.6 Set Site Access
You will be shown a screen that will ask you to set the access rules for your worksite.
Click the check box next to ‘Publish Site’ to make your worksite available to your participants. If you choose not to publish your site at this time, only you will have access to it.
If you do not want to publish your site at this time, you can use the Site Info tool later to publish it. See the documentation for the Site Info tool to learn how to do this.
Click the ‘Continue’ button at the bottom of the page.
3.7 Site Confirmation
You will be shown a screen with a synopsis of your course worksite details.
Review the details to make sure that everything is correct.
Click ‘Back’ to make changes, or ‘Create Site’ to finalize your course worksite. Please be patient as it may take several seconds to complete the operation.
After your worksite is complete, it will have a tab in the site navigation bar. Your students will also see this tab in their site navigation bars.
To enter your site, click on its tab in the site navigation bar.
4. Create a Course Worksite Without Official Online Roster Access
Creating a course without roster access will not add students to your course site. It will however allow you to proceed with getting the site ready for students. You may allow students to optionally join the site, or add the official (REGIS) roster afterwards.
In ‘My Workspace’, click ‘Worksite Setup’ in the left menu.
You will be shown a list of your currently joined sites. Click ‘New’ beneath the title bar.
Select ‘course website’. In the ‘Academic term’ drop box, select the term in which the class will occur.
Click ‘Continue’.
4.1 Add Roster Information
You will see a screen that asks you for your class code information.
Enter the year and semester for your class, as well as the school number, department number, course number, and section number. If you do not know this information, check with your department administrator, paper roster, or your letter of appointment.
Click the ‘Add Course ID’ button. This will create the class code for you in the ‘Rutgers course number’ text box.
If you want to add more rosters to your worksite, select the amount of rosters that you would like to add from the ‘Add More Roster(s)?’ drop box. Repeat the process from the beginning of this section.
Click ‘Continue’.
This will give site access ONLY to students that are registered for your class. They will be able to manually join your worksite from the joinable site list.
Instructions for how to join a worksite are available in the ‘Membership Tool’ reference document.
4.2 Add Basic Class Information
The next screen will ask you for some basic information about the class.
Enter a description in the ‘Description’ box. This can be something that explains what the worksite is about. It will appear on the home page of your course worksite.
NOTE: You must activate the ‘Home’ tool later in the worksite setup process to have a Home page.
Whatever you write in the ‘Short Description’ box will appear on the joinable site list next to your site’s title. This description is optional.
NOTE: Your site does not have to appear in the joinable site list. You can set your course worksite to be private later on in the worksite setup process.
Add your full name into the ‘Site Contact Name’ box and your e-mail address in the ‘Site Contact Email’ box.
Click ‘Continue’.
4.3 Add Tools
You will see a list of tools that can be added to your worksite. Each tool has a short description of its functionality next to its title. For more information on a tool’s functionality, see that tool’s reference document.
Select each tool that you would like to use on your course worksite by clicking the check box next to its title.
4.4 Re-use Materials from Another Worksite
You have the choice of using materials from other worksites that you own. You can re-use assignments, announcements, calendars, and resources.
If you want to use material from other sites, click ‘Yes, from these sites:’ and select the site(s) from which you want to re-use material.
Click ‘Continue’.
Select the materials that you want to re-use and click ‘Continue’.
4.5 Set-up E-mail, Web Link (URL), or News Tools
If you have chosen to use the E-mail Archive, Web Link (URL) or News tools, Sakai will now ask you how you want those tools to be set up. If you have not chosen to use these tools, move on to the next section.
The Web Link (URL) and News tools do not have to be set up at this time. If you do not set them up at this time, you will have a dead web link and a news feed for ‘Sakai News’.
For more information on setting up your News and Web Link (URL) tools, or to set up more of these tools later on, see the reference documents for those tools.
You will, however, have to set up your E-mail Archive at this time.
Your site’s e-mail address is the address that your participants will use to send e-mail to the site. The address should be unique. We recommend using the course number and semester (e.g., 547-320-s04-Sp06 or World_Lit_130_s02_Sp06).
Keep in mind that there may be other sections of your course being run at the same time.
Enter the site’s email address into the text box and click ‘Continue’.
4.6 Set Site Access
You will be shown a screen that will ask you to set the access rules for your worksite.
Click the check box next to ‘Publish Site’ to make your worksite available to your participants. If you choose not to publish your site at this time, only you will have access to it.
If you do not want to publish your site at this time, you can publish it later with the Site Info Tool. See the documentation for Site Info to learn how to do this.
For your students to be able to join your site, you MUST check the ‘Allow anyone to join...’ option. Your students will not be able to join your site if you do not check this option.
All of the individuals that join your site will need to be assigned a role. A role is a part that a participant plays on your worksite.
Individuals with ‘Instructor’ roles have full capabilities to edit any part of the worksite. Individuals with ‘Student’ or ‘Teaching Assistant’ roles cannot change the worksite in most situations.
In the ‘Roles for people that join site’ drop box, select ‘Student’. This will give everyone that joins your course worksite a student role.
You can change a participant’s role in the Site Info tool. See the documentation for Site Info to learn how to do this.
Click ‘Continue’.
4.7 Site Confirmation
You will be shown a screen with a synopsis of your course worksite details.
Review the details to make sure that everything is correct.
Click ‘Back’ to make changes, or ‘Request Site’ to finalize your course worksite. Please be patient as it may take several seconds to complete the operation.
If you do NOT click the ‘Request Site’ button, the course worksite will NOT be created.
After your worksite is complete, it will have a tab in your site navigation bar. Your students will not automatically receive a tab for your worksite in their site navigation bars. They must manually join your worksite.
Your students will not show up in your class roster unless they have manually joined your worksite.
See the reference document for the Membership Tool for more information on joining available worksites.
To enter your site, click on its tab in the site navigation bar.
4.8 Adding the Roster at a Later Date
If you later obtain access to the online rosters through REGIS, you may return to this site and add the offical roster at any time. Simply click "Site Info", then "Manage Rosters", then "Add Rosters" and proceed as in Step 3.1 above.